Internal Service A: Preparation of Project Studies/Sectoral Plans, Socio-Economic Profile, Poverty Indicators and Other Development Plans/ Information
| Office or Division | Provincial Planning and Development Office |
| Classification | Highly Technical |
| Type of Transaction | G2G- Government to Government, |
| Who may avail | All |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Creation of and workshop for the TWGs of each 17 development sectors | PPDO Sector heads/Clusters |
| Integration of sectoral outputs into 5 clusters and refinement of all inputs consists of: Major development Issues Cluster Vision Cluster Goals Cluster Objectives and targets Cluster Strategies Action Plans and Priorities | PPDO Sector heads/Clusters |
| Consultation with a reference group | PPDO Sector heads/Clusters |
| Completed products/ services | Concerned Sector/Unit |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Client to send written request | Organization of the Technical Working Groups (TWGs) from the following major clusters to include: Environment Management Development Administration Infrastructure Development Economic Development Social Development – Each TWG is headed by a chairperson representing either a PGBh department or NGA – Each TWG has assigned PPDO technical staff | 2 weeks | PPDC/PPDO sector heads (incl. admin staff, if needed) | |
| Identify representatives from the CSO/ NGAs/ PGBh offices who shall participate in the series of TWG meetings | Facilitate identification of TWGS members based on representation in the community groups | 1 day | Governor or representative, PPDC, PPDO technical staff | |
| Pledge commitment of the members to comply with the given tasks/ assignments | Facilitate briefing and orientation workshops of organized TWGS on the extent of tasks, goals and objectives of the consultative planning process | 1-2 days | PPDO technical staffs, invited Resource Speaker | |
| Convene participants for the discussion of issues and assessment of current reality | Conduct series of TWG meetings to discuss relevant issues and concerns, data and information, needed database system for the comprehensive situational analysis useful in assessing the current reality | 1-3 months | TWG members/ PPDC/ PPDO technical staffs, including admin staff if appropriate | |
| Present outputs of the conducted research and study | Planning workshop to shape database resulting from the series of meeting PPDO technical staffs to facilitate the workshop | 2-3 days | TWGs representatives/ PPDO technical staffs | |
| TWG representatives to participate by presenting common issues, vision, goals, strategies, and plans for the development cluster | Conduct integration workshop, if necessary: Consolidate workshop results of TWGs Facilitate meeting of TWG chairpersons and representatives to identify common issues, vision, goals, strategies and plans for the development clusters | 1-2 days | TWGs representatives/ PPDO technical staffs | |
| Participants to interact and provide comments and reactions | Reference Group Consultation Workshop Refinement and finalization of TWGs outputs Reference Group consists of representatives from the business sector, the academe, the CSO and the church | 1 day | Representatives from business, academe, CSO and the church/PPDC/PPDO technical staff | |
| PPDO technical staffs to finalized outputs – ensuring the integration of comments and reactions from the private sectors | Concerned technical staff/s | |||
| To attend the presentations | Present the study / research outputs for approval to concerned Council/Body | 1 day | Members of the Council/ Body, TWGs representatives, PPDC, PPDO technical staff, secretariat | |
| Reproduce the compilation of study or research outputs for submission to concerned agencies, if required | 1 day | PPDO staff | ||
| Acceptance of complete study outputs | Concerned agency/ individuals | |||
| TOTAL | NONE | 4 MONTHS |
| Office or Division | Provincial Planning and Development Office (PPDO) |
| Classification | Complex |
| Type of Transaction | G2G- Government to Government |
| Who may avail | All |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Necessary data | NGAs, PGBh Departments, Sector/unit heads |
| Assistance/Support from dept. heads/ PPDO sector/unit heads | Department heads, Sector/Unit Heads |
| Completed products/ services | PPDC/Concerned Sector/Unit Head |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Request/instruction from the Provincial Governor | Receive instruction/request Identify the nature of the concern and forward the request / instruction to the PPDC or to the sector/ unit / staff concerned Direct request/ instruction to the PPDC or appropriate PPDO Sector/ Units/ personnel: Sectors: Environment Management Development Administration Infrastructure Development Economic Development Social Development Units: Official Development Assistance and International Relations Unit (ODAIR) Geographic Information System (GIS) Unit Project Development and Monitoring Unit (PDMU) Administrative Services | 15 seconds | Receiving/ Information Clerk | |
| Coordinate with the concerned PPDO personnel of the data requirements | Identify the necessity of the request and, if found valid, provide the necessary data and information, if available | 2 to 10 minutes (depending on the availability, type of copy and volume of data requested) | Sector/ Unit head and staff concerned (inc. admin staff, if needed) | |
| Make preparatory research and identify the other documents necessary | Consult the PPDO technical personnel on the necessary inputs and additional information to determine their availability or identify other possible sources | 2 to 15 minutes (depending on the complexity and volume of data required) | Sector/ Unit head and staff concerned (including admin staff, if needed) | |
| Preparation and presentation of outputs of the research and study conducted | Technical preparation of the study utilizing pertinent data and conduct of “peer group” conference to enhance the project output | 2-5 days (depending on the complexity and volume of the study being prepared) | Sector/ Unit head and staff concerned (including admin staff, if needed) | |
| Interaction and extraction of comments and reactions from PPDO peers | Incorporate all recommendations and suggestions into the documentation | 1 day | Sector/ Unit head and staff concerned (including admin staff, if needed) | |
| PPDO concerned technical staff to finalize the output | Concerned technical staff/s | |||
| Present the study/research to the PPDC for comment/s and final instruction/s | Present the output of the study/ research for the approval by the PPDC | 1 day | PPDO staff | |
| Acceptance of the complete study output | Provide the requesting Officer (Governor or the Provincial Administrator) of the final copy of the completed study | 1 day | Provincial Governor or his representative | |
| TOTAL |
| Office or Division | Provincial Planning and Development Office |
| Classification | Simple |
| Type of Transaction | G2G- Government to Government |
| Who may avail | All |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Letter to use the facility | Department/Office Heads |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Sign in the Client Log Book at the front desk | Instruct the client on how to fill-up the Log Book | 15 seconds | Receiving/ Info Clerk | |
| Inquire from the client on the purpose of coming | 1 minute | Receiving Clerk | ||
| Direct client to the Admin. Officer to check for the availability of the conference room | 5 seconds | Receiving Clerk | ||
| Check the availability of the conference room | 5 seconds | Admin. Officer | ||
| Explain reason of non-availability or inquire on what other facilities/ equipment are needed in relation to the use of the conference room | 2 minutes | Admin. Officer | ||
| Request the Information Clerk to reserve the area on the requested date/s, if available | 1 minute | Information Clerk | ||
| TOTAL | 4.10 MINUTES |
| Office or Division | Provincial Planning and Development Office |
| Classification | Simple |
| Type of Transaction | G2G- Government to Government |
| Who may avail | All |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| None | None |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Deliver the document/s and present the copy for receipt | Accept and check the completeness of the document/s | 30 seconds | Receiving/ Information Clerk | |
| Stamp and sign the receiving copy with corresponding date | 15 seconds | Receiving Clerk | ||
| Request for the stamped and signed receiving copy of the document | Return receiving copy to the liaison | 15 seconds | Receiving Clerk | |
| Record in the log book the date, addressee, sender and subject of the document/s received | 15 seconds | Receiving Clerk | ||
| Forward the document/s to the AO | 1 minute | Receiving Clerk | ||
| AO to deliver the document to the intended recipient/ addressee | 3 minutes | Admin Officer | ||
| TOTAL | NONE | 6 MINS;15 SECS |