External Services

SERVICE A:    Provision of Technical Support to Local Government Units (LGUs) in the Formulation of Comprehensive Land Use Plan (CLUP) and Comprehensive Development Plan (CDP)

Office or DivisionProvincial Planning and Development Office (PPDO)
ClassificationHighly Technical
Type of TransactionG2G- Government to Government
Who may availLocal Government Units (LGUs)
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
1. Letter request from the client addressed to the Local Chief Executive (LCE) stating the purpose of the requested document / assistanceClient
2. Client complete information:
Name of client/requesting agency
Address of client
Contact details
Details of the requested document/ service
Client
3. Certification that the submitted plan has been reviewed Provincial Land Use Committee (PLUC) for CLUP; PTWG for the CDP
4. Approved CLUP/CDPSecretariat
CLIENT STEPSAGENCY ACTIONFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
Inquire on whom to approach to seek assistance for the drafting and formulation of the DILG- or other NGA-mandated plansReceive and direct client to appropriate PPDO Sector heads-
Environment Management for CLUP
Development Administration for CDP
1 minuteInformation Clerk
Request for a schedule of orientationSet date for the 2-day orientation schedule2 to 10 minutesEnvironment Sector Head
Relay agreed schedule to the LCEFacilitate in behalf of the requesting LGU, if necessaryEnvironment Sector Head
Prepare necessary documents for the scheduled 2-day orientationConduct research on the different assets owned by the LGU2 daysSectors/ Unit heads
Prepare the necessary  maps and interrelated coordinates2 daysGIS, Sector heads
Attend the 2-day orientationConduct the orientation for the LGU department heads  to enable them to  better understand their functions and prepare beforehand the requirements for the formulation of the plans2 daysPPDC, Sector heads
Constant coordination with the CLUP Secretariat for updating and coachingCoach and mentor the MPDC on necessary revisions or enhancements of the draft plan, if needed1 monthPPDC,  Sector heads, GIS head
Submit the output /  plan to the PPDOReview plan in consideration the requirements specified in related local and national laws and policies2 weeksPPDC, Sector heads, GIS head
Submit the plan to the  PLUC/ PTWG members for review and/or comment1dayPLUC Secretariat
Schedule the deliberation date on the submitted plan with the Committee10 minutes
Provide a venue for the deliberation. Take into consideration the attendance of the LCE or his representative, the SB members and concerned  department headsFacilitate the deliberation of plan4 hoursPPDC, LCE, SB members, LGU Department heads, PPDO sector heads, Secretariat
Improve the plan by incorporating the   corrections provided by PLUC membersContinue coaching and mentoring of the  proponent LGU1 monthPPDC, PPDO sector heads
Submit the enhanced plan to the PLUC SecretariatReview of the enhanced plan 2 daysPPDC, PPDO sector heads
Refer enhanced plan to the PLUC members to review the LGU’s compliance to the recommendations5 daysPLUC Secretariat
If the recommendations  has already been incorporated and properly provided in the enhanced plan, the PLUC can issue an endorsement for approval  to the Sangguniang Panlalawigan1 dayPLUC
Approve the Final Copy of the submitted planSangguniang Bayan
Submit the approved plan to NEDA-7 and other regional offices as required1 dayPLUC Secretariat
                                                    TOTALNONE4 MONTHS; 2.4 DAYS
Service B:          Preparation, Copying and Printing of Maps (including other related GIS-based Services)
Office or DivisionProvincial Planning and Development Office (PPDO)
ClassificationHighly Technical
Type of TransactionG2G- Government to Government
Who may availAll
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
1. One copy of Letter Request from the client stating the purpose of his/ her request OR filled up GIS Services Request FormClient
2. One copy of Client complete information:
Name of client/requesting agency
Address of client
Contact details
Details of requested document/ service
Client
3. GIS-based data and information/ geographical data/ map theme data requirements:
Printer/ Plotter/ Bond paper – provided by PPDO
File medium (USB/ CD)
GIS Unit Head
4. Coordination with appropriate personnel at the survey area, vehicles, basic data of the area, basic mapsGIS Unit Head
5. Payment slipAdmin Officer/Representative
6. Official Receipt/ Duly Accomplished Payment Slip/Completed GIS-based products/ servicesProvincial Treasurer’s Office
CLIENT STEPSAGENCY ACTIONFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
Sign in Client Log Book at front deskGive Log Book to the client1 minuteReceiving/ Info Clerk
Inquire on who and where to approach for the preparation of maps/ copy of maps/ printing of maps, GIS servicesDirect client to Geographic Information System (GIS) Unit15 secondsReceiving/ Information Clerk
Convey and relate to GIS head/ staff on his/ her request for map preparation/ copy/ printing/ other servicesGIS head/ staff confer with client on the doability and practicality of the request2 to 10 minutes (depending on the complexity of the request)GIS Unit Head/ Staff
Approval of request of client, if doable and appropriate (GIS head to confer with PPDC or his authorized representative) based on letter request and initial discussion of GIS head/ staff with client)1 minuteGIS Unit Head/ Staff and PPDC/ Authorized Representative
Inform client on approval of said request and related terms and conditions (timeframe,data availability or requirements, fees, if required)1 to 2 minutesGIS Unit Head/ Staff
Acceptance of client on the terms and arrangements related to his/ her request15 secondsClient
Performance of GIS-based services:
Preparation of Maps (simple to complex, depending on availability of data and information)
 
Printing of Maps (Black or Colored)
 
 
 
 
Copying of maps (Digital files)
 
 
 
 
 
Digitizing/ Field validation/ Facilities Mapping/ Survey
* 1 to 2 days
 
 
 
 
* 1- 15 minutes
(depending on the size and number of maps to be printed)
 
* 1-10 minutes (depending on the number of maps being copied and the medium used)
 
* Case to case (depending on area and complexity of map requirement
GIS Unit Head/ Staff
 
 
 
GIS Unit Head/ Staff
 
 
 
 
 
GIS Unit Head/ Staff
 
 
 
 
GIS Unit Head/ Staff/ Contact persons at the survey area
Review and acceptance of client on the output/ servicesConfer with client on the features of the output/ product or services1 to 10 minutes (depending on the complexity of output)GIS Unit Head/ Staff
Advice client to go to the PPDO Administrative Services c/o the Administrative Officer to determine the total charges and fees to be paid15 secondsGIS Unit Head/ Staff
Proceed to Administrative Services Area of PPDO and meet with Administrative OfficerPreparation of necessary Payment Slip to reflect the fees and charges related to the products/ services provided/ rendered1 to 5 minutes (depending on nature and quantity of request)Administrative Officer or Authorized Personnel
Proceed to the Provincial Treasurer’s Office (PTO) for Payment of products and servicesReceive Payment and Issuance of Official ReceiptPreparation of Maps
P500.00 (Basic Charge)
P100.00 per new theme/ overlay
Printing of Maps

Preparation of Maps
P500.00 (Basic Charge)
P100.00 per new theme/ overlay
Printing of Maps
Laser (Black)
P 7.00/ page (short)
P 8.00/page (A4)
P 8.00/page (Long)
P 16.00/page (A3)
Inkjet (Black)
P 17.00/ page (short)
P 21.00/page (A4)
P 21.00/ page (Long)
P 42.00/page (A3)
Inkjet (Colored)
P 23.00/ page (short)
P 35.00/page (A4)
P 35.00/page (Long)
P 68.00/page (A3)
Laser (Colored)
P 40.00/page (short)
P 46.00/page (A4)
P 46.00/page (Long)
P 92.00/page (A3)
Plotter (Colored)
P 0.32/ square inch printing area
Copying of Maps
P50.00/ map file (if new or customized map and not at website/ not readily available)
Other services and technical surveys
15% of project cost or based on MOA
All Fees are based on Provincial Ordinance No. 2008.014 – Art. H)
5 minutesClient and Collection Officers at the Provincial Treasurer’s Office
Acceptance of GIS-based products and servicesCheck receipt/
Release of GIS-based products and services/ Record payment
1 minuteAdministrative Officer/
GIS Unit Head/ Staff
                                                    TOTAL2 DAYS AND 1.25 MINUTES
External Service C: Provision of Project Studies/Sectoral Plans, Socio-Economic Profile, Poverty Indicators and Other Development Information
Office or DivisionProvincial Planning and Development Office
ClassificationSimple
Type of TransactionG2P- Government to Transacting Public; G2G- Government to Government
Who may availAll
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
1. Letter request from the client stating purpose. Or filled PPDO Services Request FormClient
2. Client complete information:
Name of client/requesting agency
Address of client
Contact details
Details of requested document
Client
3. Payment slipAdmin. Officer/ Representative
4. Official Receipt/ Duly Accomplished Payment SlipProvincial Treasurer’s Office
CLIENT STEPSAGENCY ACTIONFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
Inquire on who and where to approach to secure data/ information e.g. Socio-economic Profile/ other developmental information on Bohol, its municipalities/city and barangaysReceive and direct client to appropriate PPDO Sector/ Units/ personnel:
SECTORS:
Environment Management
Development Administration
Infrastructure Development
Economic Development
Social Development
UNITS:
Official Development Assistance and International Relations Unit (ODAIR)
Geographic Information System (GIS) Unit
Project Development and Monitoring Unit (PDMU)
Administrative Services
Convey and relate to concerned PPDO personnel on data requirementsConfer with client and provide the necessary data and information, if available2 to 10 minutes (depending on the complexity and volume of data required)Sector/ Unit head and staff concerned (including admin staff, where appropriate)
Conduct research and examine documents provided by PPDO personnelProvide assistance to client when necessary2 to 15 minutes (depending on the complexity and volume of data required)Sector/ Unit head and staff concerned (including admin staff, where appropriate)
Request copy of necessary documents and profiles (photocopy/ or soft copy of files required)/ printing of documentsAssist client and provide advice on practically and doability of reproducing/ scanning or copying digital files. Advice clients on the rates and charges for photocopying and saving of files and determine the number of copies required by the client.1 to 5 minutesSector/ Unit head and staff concerned (including admin staff, where appropriate)
Acceptance of client on the terms and arrangements related to his/ her request15 secondsSector/ Unit head and staff concerned (including admin staff, where appropriate)
Provide services required by Client (photocopying, printing, scanning, saving of digital file to selected medium)
Photocopying
Printing
Scanning
Saving / burning
5 seconds/ page
5 seconds/ page
5 minutes/ page
5 minutes / CD burn/ saving
Sector/ Unit head and staff concerned (including admin staff, where appropriate)
Advise client to go to PPDO administrative division c/o the Administrative Officer to determine the total charges and fees to be paid/ with note on what the services rendered15 secondsSector/ Unit head and staff concerned (including admin staff, where appropriate)
Proceed to Administrative Services of PPDO and convey request, as advised by the PPDO personnel concernedPreparation of necessary Payment Slip to reflect the fees and charges related to the photocopying and digital copying of files1 to 5 minutes (depending on the nature and quantity of request)Administrative Officer or Authorized Personnel
Advise client to go to PPDO administrative division/ Administrative Officer to determine the total charges and fees to be paid/ with note on what the services rendered15 secondsSector/ Unit head and staff concerned (including admin staff, where appropriate)
Proceed to Administrative Services of PPDO and convey request, as advised by the PPDO personnel concernedPreparation of necessary Payment Slip to reflect the fees and charges related to the photocopying and digital copying of files1 to 5 minutes (depending on the nature and quantity of request)Administrative Officer or Authorized Personnel
Acceptance of photocopies/ printed documents/ filesCheck receipt/
Release of photocopies/ printed documents/ files/ Record Payment
1 minuteAdministrative Officer or Authorized Personnel
EXTERNAL D:    Provision of Technical/ Administrative/ Secretariat Services to Provincial Development Council (PDC)/ Sub-Committees/ Technical Working Groups (TWGs)/ other Advisory Groups
Office or DivisionProvincial Planning and Development Office (PPDO)
ClassificationComplex
Type of TransactionG2P- Government to Transacting Public; G2G- Government to Government
Who may availAll
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
MemorandumLCE
Notice of the meetingSector in Charge
Minutes/DocumentationSecretariat
Audio/ visual recording of the meetingGIS
CLIENT STEPSAGENCY ACTIONFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
Send a written communication requesting for technical/ administrative/ secretariat support services from the PPDOReceive and direct request to appropriate PPDO Sector/Units/ personnel:
SECTORS:
Environment Management
Development Administration
Infrastructure Development
Economic Development
Social Development
UNITS:
Official Development Assistance and International Relations Unit (ODAIR)
Geographic Information System (GIS) Unit
Project Development and Monitoring Unit (PDMU)
Administrative Services
15 secondsReceiving/ Information Clerk
Confer with the PPDC and discuss all necessary preparation relative to requested services5 to 10 minutes (depending on the complexity of required preparation)Sector/ Unit head and staff concerned (including. admin staff, if needed)
Coordinate the schedule of activity and agenda with Governor or his authorized representative1-2 minutesPPDC, Dev Ad, Sector/  concerned Unit Head
Concurrence to  the terms and arrangements related to the requestPrepare and send out  communication to participating agencies/offices/ departments2-3 days before activity scheduleDev Ad, Sector/  Unit head and staff concerned (including. admin staff, if needed)
Prepare agenda folders5 days before activity scheduleDev Ad
Perform follow-up calls, if necessary1 day before activity scheduleAdmin. Staff
Provide the requested assistance to client(depends on the type of assistance to be provided)Sector/ Unit head and staff concerned (including. admin staff, if needed)
Extend services required by Client:
Photocopying
Printing
Scanning
Saving / burning
5 seconds/ page
5 seconds /page
5 minutes/ page
5 minutes/ CD burning/ saving
Sector/ Unit head and staff concerned (including. admin staff, if needed)
Acceptance of the completed services/ assistance provided by PPDORequesting clients
External E: Issuance of Certificate of Appearance (CA)
Office or DivisionProvincial Planning and Development Office (PPDO)
ClassificationComplex
Type of TransactionG2P-Government to Transacting Public; G2G-Government to Government
Who may availAll
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
Travel Order/Letter/InvitationLCE /Head
CLIENT STEPSAGENCY ACTIONFEES TO BE PAIDPROCESSING TIMERESPONSIBLE PERSON
Signing of the Visitors’ Logbook at the front deskRequest the client to write the necessary info and sign the logbook15 secondsInformation Clerk
Inform the Info Officer of the name of the person you wish to talk with Direct the client to the Admin. Officer or the personnel/ sector who is purpose of the visit1 MinuteInformation Clerk
Discuss the purpose of the visitProvide necessary services or advise10 MinutesConcerned PPDO personnel
Prepare the Certificate of Appearance (CA) and have it signed by the PPDC or the Admin Head1 MinuteAdmin. officer
Request for a Certificate of Appearance (CA)Record the time the client left the office5 secondsInformation Clerk
TOTALNONE12MINUTES; 15 SECONDS