SERVICE A: Provision of Technical Support to Local Government Units (LGUs) in the Formulation of Comprehensive Land Use Plan (CLUP) and Comprehensive Development Plan (CDP)
| Office or Division | Provincial Planning and Development Office (PPDO) |
| Classification | Highly Technical |
| Type of Transaction | G2G- Government to Government |
| Who may avail | Local Government Units (LGUs) |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| 1. Letter request from the client addressed to the Local Chief Executive (LCE) stating the purpose of the requested document / assistance | Client |
| 2. Client complete information: Name of client/requesting agency Address of client Contact details Details of the requested document/ service | Client |
| 3. Certification that the submitted plan has been reviewed | Provincial Land Use Committee (PLUC) for CLUP; PTWG for the CDP |
| 4. Approved CLUP/CDP | Secretariat |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Inquire on whom to approach to seek assistance for the drafting and formulation of the DILG- or other NGA-mandated plans | Receive and direct client to appropriate PPDO Sector heads- Environment Management for CLUP Development Administration for CDP | 1 minute | Information Clerk | |
| Request for a schedule of orientation | Set date for the 2-day orientation schedule | 2 to 10 minutes | Environment Sector Head | |
| Relay agreed schedule to the LCE | Facilitate in behalf of the requesting LGU, if necessary | Environment Sector Head | ||
| Prepare necessary documents for the scheduled 2-day orientation | Conduct research on the different assets owned by the LGU | 2 days | Sectors/ Unit heads | |
| Prepare the necessary maps and interrelated coordinates | 2 days | GIS, Sector heads | ||
| Attend the 2-day orientation | Conduct the orientation for the LGU department heads to enable them to better understand their functions and prepare beforehand the requirements for the formulation of the plans | 2 days | PPDC, Sector heads | |
| Constant coordination with the CLUP Secretariat for updating and coaching | Coach and mentor the MPDC on necessary revisions or enhancements of the draft plan, if needed | 1 month | PPDC, Sector heads, GIS head | |
| Submit the output / plan to the PPDO | Review plan in consideration the requirements specified in related local and national laws and policies | 2 weeks | PPDC, Sector heads, GIS head | |
| Submit the plan to the PLUC/ PTWG members for review and/or comment | 1day | PLUC Secretariat | ||
| Schedule the deliberation date on the submitted plan with the Committee | 10 minutes | |||
| Provide a venue for the deliberation. Take into consideration the attendance of the LCE or his representative, the SB members and concerned department heads | Facilitate the deliberation of plan | 4 hours | PPDC, LCE, SB members, LGU Department heads, PPDO sector heads, Secretariat | |
| Improve the plan by incorporating the corrections provided by PLUC members | Continue coaching and mentoring of the proponent LGU | 1 month | PPDC, PPDO sector heads | |
| Submit the enhanced plan to the PLUC Secretariat | Review of the enhanced plan | 2 days | PPDC, PPDO sector heads | |
| Refer enhanced plan to the PLUC members to review the LGU’s compliance to the recommendations | 5 days | PLUC Secretariat | ||
| If the recommendations has already been incorporated and properly provided in the enhanced plan, the PLUC can issue an endorsement for approval to the Sangguniang Panlalawigan | 1 day | PLUC | ||
| Approve the Final Copy of the submitted plan | Sangguniang Bayan | |||
| Submit the approved plan to NEDA-7 and other regional offices as required | 1 day | PLUC Secretariat | ||
| TOTAL | NONE | 4 MONTHS; 2.4 DAYS |
| Office or Division | Provincial Planning and Development Office (PPDO) |
| Classification | Highly Technical |
| Type of Transaction | G2G- Government to Government |
| Who may avail | All |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| 1. One copy of Letter Request from the client stating the purpose of his/ her request OR filled up GIS Services Request Form | Client |
| 2. One copy of Client complete information: Name of client/requesting agency Address of client Contact details Details of requested document/ service | Client |
| 3. GIS-based data and information/ geographical data/ map theme data requirements: Printer/ Plotter/ Bond paper – provided by PPDO File medium (USB/ CD) | GIS Unit Head |
| 4. Coordination with appropriate personnel at the survey area, vehicles, basic data of the area, basic maps | GIS Unit Head |
| 5. Payment slip | Admin Officer/Representative |
| 6. Official Receipt/ Duly Accomplished Payment Slip/Completed GIS-based products/ services | Provincial Treasurer’s Office |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Sign in Client Log Book at front desk | Give Log Book to the client | 1 minute | Receiving/ Info Clerk | |
| Inquire on who and where to approach for the preparation of maps/ copy of maps/ printing of maps, GIS services | Direct client to Geographic Information System (GIS) Unit | 15 seconds | Receiving/ Information Clerk | |
| Convey and relate to GIS head/ staff on his/ her request for map preparation/ copy/ printing/ other services | GIS head/ staff confer with client on the doability and practicality of the request | 2 to 10 minutes (depending on the complexity of the request) | GIS Unit Head/ Staff | |
| Approval of request of client, if doable and appropriate (GIS head to confer with PPDC or his authorized representative) based on letter request and initial discussion of GIS head/ staff with client) | 1 minute | GIS Unit Head/ Staff and PPDC/ Authorized Representative | ||
| Inform client on approval of said request and related terms and conditions (timeframe,data availability or requirements, fees, if required) | 1 to 2 minutes | GIS Unit Head/ Staff | ||
| Acceptance of client on the terms and arrangements related to his/ her request | 15 seconds | Client | ||
| Performance of GIS-based services: Preparation of Maps (simple to complex, depending on availability of data and information) Printing of Maps (Black or Colored) Copying of maps (Digital files) Digitizing/ Field validation/ Facilities Mapping/ Survey | * 1 to 2 days * 1- 15 minutes (depending on the size and number of maps to be printed) * 1-10 minutes (depending on the number of maps being copied and the medium used) * Case to case (depending on area and complexity of map requirement | GIS Unit Head/ Staff GIS Unit Head/ Staff GIS Unit Head/ Staff GIS Unit Head/ Staff/ Contact persons at the survey area | ||
| Review and acceptance of client on the output/ services | Confer with client on the features of the output/ product or services | 1 to 10 minutes (depending on the complexity of output) | GIS Unit Head/ Staff | |