Preparation, Copying, and Printing of Maps (including other GIS-based Services)

Step Activity/Process
Client Provider Duration Requirement FeesPersons Responsible Location
1 Inquire on who and where to approach for the preparation of maps, copies of maps, the printing of maps, or any other GIS ServicesReceive and direct the client to the Geographic Information System (GIS) Unit  15 seconds Receiving / Information Clerk (Administrative Aide I) Assistance Desk / Receiving Area of the PPDO, 2nd Floor, Provincial Capitol
2Convey and relate to GIS head or staff on his/her request for map preparation, copy, printing, or other GIS servicesGIS head or staff confer with the client on the doability of the request 2 to 10 minutes (depending on the complexity of the request Letter request of the client stating the purpose of his/her request, or filled GIS Services Request FormGIS Unit Head or StaffGIS Unit of the PPDO, 2nd Floor, Provincial Capitol
3Approval of request of client, if doable and appropriate (GIS head to confer with PPDC or his authorized representative) based on letter request and initial discussion of GIS head/staff with client)1 minuteGIS Unit Head/Staff and PPDC or Authorized RepresentativeOffice of the PPDC at the PPDO, 2nd Floor, Provincial Capitol
4Inform client on the approval of said request and the related terms and conditions (time frame, data availability or requirements, fees, if required) 1 to 2 minutes GIS Unit Head/StaffGIS Unit of the PPDO, 2nd Floor, Provincial Capitol
5 Acceptance of client on the terms and arrangements related to his/her request5 secondsClientGIS Unit of the PPDO, 2nd Floor, Provincial Capitol
6 Performance of GIS-based services:
Preparation of Maps (simple to complex, depending on availability of data and information 1 to 2 daysGIS-based data and information, geographical data, map theme data requirementsGIS Unit Head/StaffGIS Unit of the PPDO, 2nd Floor, Provincial Capitol
Printing of Maps (Black or Colored)1 to 15 minutes (depending on the size and number of maps to be printedPrinter or Plotter, bond paper or rolled paper – provided by PPDOGIS Unit Head/StaffGIS Unit of the PPDO, 2nd Floor, Provincial Capitol
Copying of maps (Digital files)1 to 10 minutes (depending on the number of maps being copied and the medium usedFile medium (USB, CD, or DVD) GIS Unit Head/StaffGIS Unit of the PPDO, 2nd Floor, Provincial Capitol
Digitizing, Field validation, Facilities Mapping/SurveyCase to case basis (depending on the area and complexity of map requirementCoordination with appropriate personnel at the survey area, vehicles, basic data of the area, base mapsGIS Unit Head/Staff, contact persons at the survey areaSurvey Area and at the GIS Unit of the PPDO, 2nd Floor, Provincial Capitol (where appropriate)
7Review and acceptance of client on the output or servicesConfer with client on the features of the output, product, or services1 to 10 minutes (depending on the complexity of output)GIS Unit Head/StaffGIS Unit of the PPDO, 2nd Floor, Provincial Capitol
8Advice client to go to the PPDO Administrative Services c/o the Administrative Officer to determine the total charges and fees to be paid15 secondsGIS Unit Head/StaffGIS Unit of the PPDO, 2nd Floor, Provincial Capitol
9Proceed to Administrative Services Area of PPDO and meet with Administrative OfficerPreparation of necessary Payment Slip to reflect the fees and charges related to the products or services provided1 to 5 minutes
(depending on nature and quantity of request)
Payment slipAdministrative Officer or Authorized Personnel Administrative Services Area, PPDO, 2nd Floor, Provincial Capitol
10Proceed to the Provincial Treasurer’s Office (PTO) for Payment of products and servicesReceive Payment and Issuance of Official Receipt 5 minutesDuly Accomplished Payment SlipPreparation of Maps
P 500.00 (Basic Charge)
P 100.00 per new theme/overlay
Printing of Maps
Laser (Black)
P 7.00/page (short)
P 8.00/page (A4)
P 8.00/page (Long)
P 16.00/page (A3)
Inkjet (Black)
P 17.00/page (short)
P 21.00/page (A4)
P 21.00/page (Long)
P 42.00/page (A3)
Inkjet (Colored)
P 23.00/page (short)
P 35.00/page (A4)
P 35.00/page (Long)
P 68.00/page (A3)
Laser (Colored)
P 40.00/page (short)
P 46.00/page (A4)
P 46.00/page (Long)
P 92.00/page (A3)
Plotter (Colored)
P 0.32 per square inch of print area
Copying of Maps
P 50.00/map file
(if new or customized map and not at website or not readily available)
Other services and technical surveys
15% of project cost or based on MOA
(All Fees are based on Provincial Ordinance No. 2008.014, Art. H)
11Acceptance of GIS-based products and servicesCheck receipt
Release of GIS-based products and services
Record payment
1 minuteOfficial Receipt
Duly Accomplished Payment Slip
Completed GIS-based products/services
Administrative Officer
GIS Unit Head/Staff
GIS Unit of the PPDO, 2nd Floor, Provincial Capitol