EXTERNAL SERVICES

SERVICE A:    Provision of Technical Support to Local Government Units (LGUs) in the Formulation of Comprehensive Land Use Plan (CLUP) and Comprehensive Development Plan (CDP)

Office or DivisionProvincial Planning and Development Office (PPDO)
ClassificationHighly Technical
Type of TransactionG2G- Government to Government
Who may availLocal Government Units (LGUs)
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
1. Letter request from the client addressed to the Local Chief Executive (LCE) stating the purpose of the requested document / assistanceClient
2. Client complete information:
Name of client/requesting agency
Address of client
Contact details
Details of the requested document/ service
Client
3. Certification that the submitted plan has been reviewed Provincial Land Use Committee (PLUC) for CLUP; PTWG for the CDP
4. Approved CLUP/CDPSecretariat
CLIENT STEPSAGENCY ACTIONFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
Inquire on whom to approach to seek assistance for the drafting and formulation of the DILG- or other NGA-mandated plansReceive and direct client to appropriate PPDO Sector heads-
Environment Management for CLUP
Development Administration for CDP
1 minuteInformation Clerk
Request for a schedule of orientationSet date for the 2-day orientation schedule2 to 10 minutesEnvironment Sector Head
Relay agreed schedule to the LCEFacilitate in behalf of the requesting LGU, if necessaryEnvironment Sector Head
Prepare necessary documents for the scheduled 2-day orientationConduct research on the different assets owned by the LGU2 daysSectors/ Unit heads
Prepare the necessary  maps and interrelated coordinates2 daysGIS, Sector heads
Attend the 2-day orientationConduct the orientation for the LGU department heads  to enable them to  better understand their functions and prepare beforehand the requirements for the formulation of the plans2 daysPPDC, Sector heads
Constant coordination with the CLUP Secretariat for updating and coachingCoach and mentor the MPDC on necessary revisions or enhancements of the draft plan, if needed1 monthPPDC,  Sector heads, GIS head
Submit the output /  plan to the PPDOReview plan in consideration the requirements specified in related local and national laws and policies2 weeksPPDC, Sector heads, GIS head
Submit the plan to the  PLUC/ PTWG members for review and/or comment1dayPLUC Secretariat
Schedule the deliberation date on the submitted plan with the Committee10 minutes
Provide a venue for the deliberation. Take into consideration the attendance of the LCE or his representative, the SB members and concerned  department headsFacilitate the deliberation of plan4 hoursPPDC, LCE, SB members, LGU Department heads, PPDO sector heads, Secretariat
Improve the plan by incorporating the   corrections provided by PLUC membersContinue coaching and mentoring of the  proponent LGU1 monthPPDC, PPDO sector heads
Submit the enhanced plan to the PLUC SecretariatReview of the enhanced plan 2 daysPPDC, PPDO sector heads
Refer enhanced plan to the PLUC members to review the LGU’s compliance to the recommendations5 daysPLUC Secretariat
If the recommendations  has already been incorporated and properly provided in the enhanced plan, the PLUC can issue an endorsement for approval  to the Sangguniang Panlalawigan1 dayPLUC
Approve the Final Copy of the submitted planSangguniang Bayan
Submit the approved plan to NEDA-7 and other regional offices as required1 dayPLUC Secretariat
                                                    TOTALNONE4 MONTHS; 2.4 DAYS
Service B:          Preparation, Copying and Printing of Maps (including other related GIS-based Services)
Office or DivisionProvincial Planning and Development Office (PPDO)
ClassificationHighly Technical
Type of TransactionG2G- Government to Government
Who may availAll
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
1. One copy of Letter Request from the client stating the purpose of his/ her request OR filled up GIS Services Request FormClient
2. One copy of Client complete information:
Name of client/requesting agency
Address of client
Contact details
Details of requested document/ service
Client
3. GIS-based data and information/ geographical data/ map theme data requirements:
Printer/ Plotter/ Bond paper – provided by PPDO
File medium (USB/ CD)
GIS Unit Head
4. Coordination with appropriate personnel at the survey area, vehicles, basic data of the area, basic mapsGIS Unit Head
5. Payment slipAdmin Officer/Representative
6. Official Receipt/ Duly Accomplished Payment Slip/Completed GIS-based products/ servicesProvincial Treasurer’s Office
CLIENT STEPSAGENCY ACTIONFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
Sign in Client Log Book at front deskGive Log Book to the client1 minuteReceiving/ Info Clerk
Inquire on who and where to approach for the preparation of maps/ copy of maps/ printing of maps, GIS servicesDirect client to Geographic Information System (GIS) Unit15 secondsReceiving/ Information Clerk
Convey and relate to GIS head/ staff on his/ her request for map preparation/ copy/ printing/ other servicesGIS head/ staff confer with client on the doability and practicality of the request2 to 10 minutes (depending on the complexity of the request)GIS Unit Head/ Staff
Approval of request of client, if doable and appropriate (GIS head to confer with PPDC or his authorized representative) based on letter request and initial discussion of GIS head/ staff with client)1 minuteGIS Unit Head/ Staff and PPDC/ Authorized Representative
Inform client on approval of said request and related terms and conditions (timeframe,data availability or requirements, fees, if required)1 to 2 minutesGIS Unit Head/ Staff
Acceptance of client on the terms and arrangements related to his/ her request15 secondsClient
Performance of GIS-based services:
Preparation of Maps (simple to complex, depending on availability of data and information)
 
Printing of Maps (Black or Colored)
 
 
 
 
Copying of maps (Digital files)
 
 
 
 
 
Digitizing/ Field validation/ Facilities Mapping/ Survey
* 1 to 2 days
 
 
 
 
* 1- 15 minutes
(depending on the size and number of maps to be printed)
 
* 1-10 minutes (depending on the number of maps being copied and the medium used)
 
* Case to case (depending on area and complexity of map requirement
GIS Unit Head/ Staff
 
 
 
GIS Unit Head/ Staff
 
 
 
 
 
GIS Unit Head/ Staff
 
 
 
 
GIS Unit Head/ Staff/ Contact persons at the survey area
Review and acceptance of client on the output/ servicesConfer with client on the features of the output/ product or services1 to 10 minutes (depending on the complexity of output)GIS Unit Head/ Staff