Preparation, Copying, and Printing of Maps (including other GIS-based Services)

Step	Activity/Process
	Client	Provider	Duration	Requirement	Fees	Persons Responsible	Location
1	Inquire on who and where to approach for the preparation of maps, copies of maps, the printing of maps, or any other GIS Services	Receive and direct the client to the Geographic Information System (GIS) Unit	15 seconds			Receiving / Information Clerk (Administrative Aide I)	Assistance Desk / Receiving Area of the PPDO, 2nd Floor, Provincial Capitol
2	Convey and relate to GIS head or staff on his/her request for map preparation, copy, printing, or other GIS services	GIS head or staff confer with the client on the doability of the request	2 to 10 minutes (depending on the complexity of the request	Letter request of the client stating the purpose of his/her request, or filled GIS Services Request Form		GIS Unit Head or Staff	GIS Unit of the PPDO, 2nd Floor, Provincial Capitol
3		Approval of request of client, if doable and appropriate (GIS head to confer with PPDC or his authorized representative) based on letter request and initial discussion of GIS head/staff with client)	1 minute			GIS Unit Head/Staff and PPDC or Authorized Representative	Office of the PPDC at the PPDO, 2nd Floor, Provincial Capitol
4		Inform client on the approval of said request and the related terms and conditions (time frame, data availability or requirements, fees, if required)	1 to 2 minutes			GIS Unit Head/Staff	GIS Unit of the PPDO, 2nd Floor, Provincial Capitol
5	Acceptance of client on the terms and arrangements related to his/her request		5 seconds			Client	GIS Unit of the PPDO, 2nd Floor, Provincial Capitol
6		Performance of GIS-based services:
		Preparation of Maps (simple to complex, depending on availability of data and information	1 to 2 days	GIS-based data and information, geographical data, map theme data requirements		GIS Unit Head/Staff	GIS Unit of the PPDO, 2nd Floor, Provincial Capitol
		Printing of Maps (Black or Colored)	1 to 15 minutes (depending on the size and number of maps to be printed	Printer or Plotter, bond paper or rolled paper – provided by PPDO		GIS Unit Head/Staff	GIS Unit of the PPDO, 2nd Floor, Provincial Capitol
		Copying of maps (Digital files)	1 to 10 minutes (depending on the number of maps being copied and the medium used	File medium (USB, CD, or DVD)		GIS Unit Head/Staff	GIS Unit of the PPDO, 2nd Floor, Provincial Capitol
		Digitizing, Field validation, Facilities Mapping/Survey	Case to case basis (depending on the area and complexity of map requirement	Coordination with appropriate personnel at the survey area, vehicles, basic data of the area, base maps		GIS Unit Head/Staff, contact persons at the survey area	Survey Area and at the GIS Unit of the PPDO, 2nd Floor, Provincial Capitol (where appropriate)
7	Review and acceptance of client on the output or services	Confer with client on the features of the output, product, or services	1 to 10 minutes (depending on the complexity of output)			GIS Unit Head/Staff	GIS Unit of the PPDO, 2nd Floor, Provincial Capitol
8		Advice client to go to the PPDO Administrative Services c/o the Administrative Officer to determine the total charges and fees to be paid	15 seconds			GIS Unit Head/Staff	GIS Unit of the PPDO, 2nd Floor, Provincial Capitol
9	Proceed to Administrative Services Area of PPDO and meet with Administrative Officer	Preparation of necessary Payment Slip to reflect the fees and charges related to the products or services provided	1 to 5 minutes (depending on nature and quantity of request)	Payment slip		Administrative Officer or Authorized Personnel	Administrative Services Area, PPDO, 2nd Floor, Provincial Capitol
10	Proceed to the Provincial Treasurer’s Office (PTO) for Payment of products and services	Receive Payment and Issuance of Official Receipt	5 minutes	Duly Accomplished Payment Slip	Preparation of Maps P 500.00 (Basic Charge) P 100.00 per new theme/overlay
					Printing of Maps
					*Laser (Black)* P 7.00/page (short) P 8.00/page (A4) P 8.00/page (Long) P 16.00/page (A3)
					*Inkjet (Black)* P 17.00/page (short) P 21.00/page (A4) P 21.00/page (Long) P 42.00/page (A3)
					*Inkjet (Colored)* P 23.00/page (short) P 35.00/page (A4) P 35.00/page (Long) P 68.00/page (A3)
					*Laser (Colored)* P 40.00/page (short) P 46.00/page (A4) P 46.00/page (Long) P 92.00/page (A3)
					*Plotter (Colored)* P 0.32 per square inch of print area
					Copying of Maps P 50.00/map file (if new or customized map and not at website or not readily available)
					Other services and technical surveys 15% of project cost or based on MOA
					(All Fees are based on Provincial Ordinance No. 2008.014, Art. H)
11	Acceptance of GIS-based products and services	Check receipt Release of GIS-based products and services Record payment	1 minute	Official Receipt Duly Accomplished Payment Slip Completed GIS-based products/services		Administrative Officer GIS Unit Head/Staff	GIS Unit of the PPDO, 2nd Floor, Provincial Capitol