Step | Activity/Process | ||||||
Client | Provider | Duration | Requirement | Fees | Persons Responsible | Location | |
1 | Inquire on who and where to approach for the preparation of maps, copies of maps, the printing of maps, or any other GIS Services | Receive and direct the client to the Geographic Information System (GIS) Unit | 15 seconds | Receiving / Information Clerk (Administrative Aide I) | Assistance Desk / Receiving Area of the PPDO, 2nd Floor, Provincial Capitol | ||
2 | Convey and relate to GIS head or staff on his/her request for map preparation, copy, printing, or other GIS services | GIS head or staff confer with the client on the doability of the request | 2 to 10 minutes (depending on the complexity of the request | Letter request of the client stating the purpose of his/her request, or filled GIS Services Request Form | GIS Unit Head or Staff | GIS Unit of the PPDO, 2nd Floor, Provincial Capitol | |
3 | Approval of request of client, if doable and appropriate (GIS head to confer with PPDC or his authorized representative) based on letter request and initial discussion of GIS head/staff with client) | 1 minute | GIS Unit Head/Staff and PPDC or Authorized Representative | Office of the PPDC at the PPDO, 2nd Floor, Provincial Capitol | |||
4 | Inform client on the approval of said request and the related terms and conditions (time frame, data availability or requirements, fees, if required) | 1 to 2 minutes | GIS Unit Head/Staff | GIS Unit of the PPDO, 2nd Floor, Provincial Capitol | |||
5 | Acceptance of client on the terms and arrangements related to his/her request | 5 seconds | Client | GIS Unit of the PPDO, 2nd Floor, Provincial Capitol | |||
6 | Performance of GIS-based services: | ||||||
Preparation of Maps (simple to complex, depending on availability of data and information | 1 to 2 days | GIS-based data and information, geographical data, map theme data requirements | GIS Unit Head/Staff | GIS Unit of the PPDO, 2nd Floor, Provincial Capitol | |||
Printing of Maps (Black or Colored) | 1 to 15 minutes (depending on the size and number of maps to be printed | Printer or Plotter, bond paper or rolled paper – provided by PPDO | GIS Unit Head/Staff | GIS Unit of the PPDO, 2nd Floor, Provincial Capitol | |||
Copying of maps (Digital files) | 1 to 10 minutes (depending on the number of maps being copied and the medium used | File medium (USB, CD, or DVD) | GIS Unit Head/Staff | GIS Unit of the PPDO, 2nd Floor, Provincial Capitol | |||
Digitizing, Field validation, Facilities Mapping/Survey | Case to case basis (depending on the area and complexity of map requirement | Coordination with appropriate personnel at the survey area, vehicles, basic data of the area, base maps | GIS Unit Head/Staff, contact persons at the survey area | Survey Area and at the GIS Unit of the PPDO, 2nd Floor, Provincial Capitol (where appropriate) | |||
7 | Review and acceptance of client on the output or services | Confer with client on the features of the output, product, or services | 1 to 10 minutes (depending on the complexity of output) | GIS Unit Head/Staff | GIS Unit of the PPDO, 2nd Floor, Provincial Capitol | ||
8 | Advice client to go to the PPDO Administrative Services c/o the Administrative Officer to determine the total charges and fees to be paid | 15 seconds | GIS Unit Head/Staff | GIS Unit of the PPDO, 2nd Floor, Provincial Capitol | |||
9 | Proceed to Administrative Services Area of PPDO and meet with Administrative Officer | Preparation of necessary Payment Slip to reflect the fees and charges related to the products or services provided | 1 to 5 minutes (depending on nature and quantity of request) | Payment slip | Administrative Officer or Authorized Personnel | Administrative Services Area, PPDO, 2nd Floor, Provincial Capitol | |
10 | Proceed to the Provincial Treasurer’s Office (PTO) for Payment of products and services | Receive Payment and Issuance of Official Receipt | 5 minutes | Duly Accomplished Payment Slip | Preparation of Maps P 500.00 (Basic Charge) P 100.00 per new theme/overlay | ||
Printing of Maps | |||||||
Laser (Black) P 7.00/page (short) P 8.00/page (A4) P 8.00/page (Long) P 16.00/page (A3) | |||||||
Inkjet (Black) P 17.00/page (short) P 21.00/page (A4) P 21.00/page (Long) P 42.00/page (A3) | |||||||
Inkjet (Colored) P 23.00/page (short) P 35.00/page (A4) P 35.00/page (Long) P 68.00/page (A3) | |||||||
Laser (Colored) P 40.00/page (short) P 46.00/page (A4) P 46.00/page (Long) P 92.00/page (A3) | |||||||
Plotter (Colored) P 0.32 per square inch of print area | |||||||
Copying of Maps P 50.00/map file (if new or customized map and not at website or not readily available) | |||||||
Other services and technical surveys 15% of project cost or based on MOA | |||||||
(All Fees are based on Provincial Ordinance No. 2008.014, Art. H) | |||||||
11 | Acceptance of GIS-based products and services | Check receipt Release of GIS-based products and services Record payment | 1 minute | Official Receipt Duly Accomplished Payment Slip Completed GIS-based products/services | Administrative Officer GIS Unit Head/Staff | GIS Unit of the PPDO, 2nd Floor, Provincial Capitol |